QUERIES AND ANSWERS:
This section will include a summary of the queries submitted through the Public Sector Procurement Platform within 20 calendar days of the publication date of the bidding rules and the responses to them.
No technical queries will be addressed outside of this procedure and timeframe.
SUMMARY OF RESPONSES TO QUERIES MADE
(Updated as of 06/30/2025)
1.- Could you provide a DWG plan of the area of the work?
A DWG drawing has been added to the Public Administration Contracts Platform documentation. This drawing is available on this tender website under the “Documentation” tab.
2.- Is there a height limit?
In Annex III of Urban Parameters, it is indicated “The shape and surface occupation of the building will be that resulting from the winning project, with the sole condition of respecting the buildability and occupation described below…” Therefore, there is no height limit.
3.- Where can I download the complete competition documentation?
On this same website, under the “Call for Proposals” tab, you’ll find links to download the Administrative Terms and Conditions, the Technical Specifications, and a link to the Public Sector Procurement Platform.
4.- The program says the main hall should have a capacity for 1,200 people with a total area of 2,000 m2. Does this area include the shoulders of the stage?
At the discretion of the editor.
5.- Can the same company subcontract more than one team?
The same company can be subcontracted for more than one team.
6.-In the main hall, what minimum dimensions should the stage box have?
The dimensions of the stage box will be established at the discretion of the editor.
7.- What events should the main hall host?
The events to be held will be those typical of a convention center.
8.-What setbacks must be respected from the boundaries of the plot?
No setbacks are established.
9.- In relation to the subscription of professional civil liability insurance for compensation for professional risks of an amount equivalent to the estimated value of the contract, is it understood that it will only be required from the successful tenderer and for the tender phase a responsible declaration would be sufficient?
As established in clause 11 of the Terms and Conditions, professional liability insurance for compensation for professional risks will be required only from the bidder for the subsequent contracting of the execution and construction management project, that is, the winner of the competition, to demonstrate their economic and financial solvency in the negotiated procedure for its award.
10.- Regarding Guadassuar Street, the General Urban Development Plan (PGOU) provides for its continuation to José Sánchez Street. Should the project address this circumstance?
Indeed, the project must respond to its future continuation to José Sánchez Sáez Street.
11.- The requirements program establishes an exhibition area / Foyer of 2000 m2. Is it intended to be a unitary space or, on the contrary, could it be subdivided into 2 floors as an access hall to the different rooms?
There is freedom in the layout of this space on one or several floors; the important thing is that it serves as a lobby for the capacity of the rooms it serves and that it also allows for exhibition use.
12.- We seek to promote the relationship and integration with the palm grove, and to this end, a large green area is drawn on plan No. 7 that would affect access to the bus station and gas station. We understand that there is freedom to reorganize these two spaces. Could we even propose relocating the gas station, which clearly hinders the relationship between the new space and the bus station?
At the discretion of the editor.
13.- Regarding the solvency conditions and the allocation of minimum resources, we request confirmation of several aspects: During the tender phase, is it sufficient to generate a commitment document for the allocation of resources with the minimum resources? Or is the application for participation sufficient? We have not found an annex for this purpose. Regarding minimum resources, section 7.2 specifies the minimum technical team required, in addition to the Coordinator, DEO, and CSS: “If applicable, other specialists.” Should these other specialists already be reflected and defined during the tender phase?
The application form declares that the Competition Rules are fully understood and accepted, so the application for participation is sufficient. According to section 7.2, the Competition winner will be required to have a minimum technical team. In the case of other specialists, this team will be required, if necessary, based on the complexity of the project.
14.- I would like to know if the central hall for 1,200 spectators should have side shoulders or just the stage.
The scenario is resolved at the discretion of the editor.
15.- The requirements program (Annex 1 of the “TECHNICAL SPECIFICATIONS” document) lists 6 rooms: one main room with capacity for 1,200 people, one for 400 people, one for 250 people, and three rooms with capacity for 150 people each. Is the possible mixed use of the rooms (conferences and musical events) required only for the main room or also for the auxiliary rooms?
The possible mixed use of the rooms (conferences and musical events) initially refers only to the main hall.
16.- What is meant by musical shows and events? What types of shows are expected: symphony concerts, pop concerts, operas, plays?
The building’s primary use is for conferences, while musical and other uses are secondary.
17.- What is meant by a “catering office”? Is it a technical space for preparing/portioning meals or a dining room?
The catering office is a space for preparing/providing meals.
18.- If the catering office is a space for preparing/providing meals, in what space will they be served?
Meals will be served primarily in the exhibition/foyer area.
19.- Should the exhibition area/foyer be a single space or divided into several rooms?
There is freedom in the layout of the exhibition/foyer area; the important thing is that it serves as a lobby for the number of people in the rooms and also allows for exhibition use.
20.- The functional program doesn’t seem to include spaces for technical installations. Should they be added to the usable area?
The surfaces for technical installation space will be as necessary and must be added to the usable surface area.
21.- Will the cafeteria always be open to the public or will it only be open during conferences and events?
The cafeteria’s opening hours will depend on the entity managing the building.
22.- In relation to the point that states: “Special attention must be paid to integration with the Palmeral area located to the West. Integration solutions with the plot occupied by the Bus Station can be studied and proposed, in order to facilitate accessibility” and to plan 7 (connection with the surroundings), it is necessary to know what action is intended to be taken on the plots of the gas station and the bus station to consolidate the green area that appears on the plan.
Proposals for connecting the site to its surroundings are entirely open, do not include any budget for the project, and are considered as ideas for future projects.
23.- Is a stage tower required for the use foreseen for the main hall? Is it intended to be used for theatrical productions, opera or, on the contrary, will its use be more oriented towards music, conferences or other uses that do not require this stage space?
The main use of the building is for congresses, the musical and other uses are secondary. The height of the stage box is established at the drafter’s discretion.
24.- In the program of requirements, both the number of seats and the surface area are indicated for the halls; which of the two is mandatory, the number of seats, the surface area or both? For example, is it possible to propose a 1,200-seat theater with a floor area of less than 2,000 square meters?
The proposal must reach the number of seats established in the program, the surfaces are advisable.
25.- After reviewing the technical specifications, a doubt has arisen. Annexes I and III mention the maximum number of parking floors below ground level (3), but is that the total maximum number or, since it is specified for parking use, could some more be added? Transcribed paragraph: – Building conditions -
“Garage parking: Up to 3 floors may be built below ground level. In those floors located below the first basement is allowed exclusively for parking use”.
The maximum number of floors below ground level is 3. The second and third basement may not be used for anything other than parking.
26.- At what point in the process should the person responsible for the execution of the work and the person in charge of health and safety be defined?
At the time of formalizing the contract for the following phases (project drafting, construction management…)
27.- Is it possible to know which rooms must have a mandatory audiovisual control booth?
At the editor’s discretion
28.- What exactly is the function of the organization’s offices?
It is an office area for the organization of congresses.
29.- Is it possible to foresee other subway levels, in addition to the three for parking, or is three the maximum limit?
Maximum 3 floors below ground level
30.- In relation to the necessary technical solvency, the minimum team required. The minimum team is composed of a qualified architect (PB and PE and DO project drafting) and a technical architect for the Health and Safety Coordination. These will be the profiles directly in charge of the execution of the works, who will sign the projects: The legal representative of the winning bidder company must hire the technical team (engineers, town planners, landscape architects…) that he considers necessary for the execution of the works and that must be related and identified in the corresponding responsible declaration. The question is: if this technical team collaborator, not signatory, can only collaborate with a bidding team or if, on the contrary, it can be part of the list of the team to be hired in case of being the winner of several bidding teams?
The collaborating technicians can apply with several bidders